Find answers to frequently asked questions here

Q: Do I need to schedule a tour or can I just stop by?

A: All tours of the venue and surrounding property are by appointment only. We kindly remind you that other guests & events could be taking place on the property and ask that you respect their privacy.

We would enjoy the opportunity to give you a private tour & show you around!

 Click here to schedule your personal tour now. Contact Us

 

Q: Do you require event insurance?

A: Yes! We require that you obtain event insurance for the day of your rental. 

If you plan on serving alcoholic beverages at your event, the policy must also include Host Liquor Liability. 

This policy is estimated to cost between $75 to $250.

We recommend obtaining event insurance through www.markelinsurance.com/event

Q: Do you offer a payment plan?

A: Yes! You are welcome to pay your rental fee in full, or you may arrange a payment plan with us. Payment plans are arranged as follows:

First Payment = $ 1,500.00 – Secures Your Date! Paid on date of signing your rental agreement.

Second Payment = $1,500.00 – Due 90 days after original signing date.

Final Payment = Remaining balance of contract, due 60 days prior to event date.

Security Deposit (Refundable) =$ 1,000.00 due 14 days prior to event date.

You are welcome to send smaller partial payments of any amount prior to the specified due date.

Q: Can I bring in my own caterers and vendors?
Or do we have to use who is on your preferred vendor list?

A: Yes, we require that you select a Caterer, Bartender, Wedding Planner & Rental company from our required vendor list. These requirements were designed with your best interest in mind and will help alleviate any unnecessary hurdles on your special day. Once you have secured your date, we will provide you with an additional list of vendors to assist you in selecting a fabulous professional to complete the remainder of your vendor needs.

Any vendor providing a service or goods, must be a licensed professional & carry general liability insurance for their business. Each vendor will be required to provide Smokey Hollow Venue with a certificate of insurance for the day of your event.

Q: What is the maximum guest capacity?

A: 200 seated guests inside the venue, and up to 400 guests on the surrounding grounds

Q: How many cars will your parking lot accommodate?

A: 150 cars. Overflow parking may be accommodated with advanced notice.

Q: Will you hold my date while I look around at other venues?

A: Unfortunately, No.

 To allow fair opportunity for everyone, we will only reserve your date after receiving the required signed rental agreement & your first payment of $1,500.00.

Q: I love the venue! How do I secure my date?

A: To reserve your dream date, simply contact Smokey Hollow by phone or email and let us know that you are ready to reserve the venue! 

We will then schedule a time to meet with you to sign your rental agreement and process the first payment of $1,500.00.

 

Q: Do you include a "wedding day coordinator" for my event?

A: No, this service is not included in the venue rental rate.

A professional wedding planner/day of coordinator is required for all events held at Smokey Hollow. We have teamed up with the best of the best & can recommend wedding planners & day of coordinators that will help bring your visions to life. 

A venue representative will be present during your event to ensure rules are followed & for the safety of the venue.

 

 

Q: Will there be another wedding or event on the same day?

A: No. At Smokey Hollow Venue we only host one wedding each day to ensure that every couple’s wedding is magical and receives our full attention.

Q: Are there overnight accommodations nearby for my guests that are traveling?

A: Yes! Smokey Hollow Venue is located 10-15 minutes away from Bethany Beach, Fenwick Island & Ocean City, MD. There are multiple overnight accommodations nearby, some which will also provide shuttle services to and from the venue for your guests.

 

Q: Do you provide table linens, plates, cups, silverware, etc.?

A: No. Smokey Hollow provides an amazing space, including most of all your furniture needs. We believe every event should be unique to you, not someone else’s previous envision. You are welcome to bring your own linens, or you can arrange to rent them from a rental company.

Planning Tip: Use 120-inch square or 132-inch round tablecloths for our 5 Foot Square Tables

 

Q: Are we allotted time for ceremony rehearsal on the property?

A: Yes! Smokey Hollow includes one hour of rehearsal time for your ceremony with your rental. Rehearsal date is subjected to venue availability and does not permit for food or beverages to be served during this time.

Q: My ceremony is planned outside. What happens in the case of inclement weather?

A: In the event of mother nature working against us, your ceremony & cocktail hour can be moved inside of the venue. We recommend creating a “Plan B” with your wedding planner or day of coordinator prior to your event, that can be rolled out in the case of inclement weather.

Q: What forms of payment do you accept?

A: We accept cash, checks and all major credit cards. 

Credit/Debit cards are subjected to a 2% fee on the amount collected for every transaction.

Q: We plan to have our ceremony offsite, or only plan to have our ceremony at Smokey Hollow. Does our rental fee change?

A: No. Because we only host one event per day, our fees are structured and will remain the same, whether you hold your ceremony, reception, or both on the property.

Q: Do you allow dogs on the property to play a part in our wedding day?

A: Yes! We love animals & are a pet friendly property. 

Dogs are allowed with pre-arranged approval by the owners, during the ceremony and for pictures only.

Animals other than service animals, are not permitted inside of the venue at any time. Dogs must always be kept on a leash and someone must be responsible for them, other than the bride and groom.

Q: How long is my rental period and what time will I have access to the venue?

A: 13 hours is allotted for you on you special day.

Smokey Hollow Venue will unlock the doors at 10:00 A.M. on the day of your event. Per Sussex County Noise Ordinance Laws, music must be shut down by 10:00 P.M. All events must be concluded by 11:00 P.M.

Additional time may be added at an hourly rate, subject to venue availability.



Contact us today!